Operating Calendar
Operating Calendar — October 2025
Every recurring duty and dated deadline, on the date it is actually due, with who owns it. Reads live from the close schedule, the Report Calendar, the Important Dates feed and the bi-weekly A/P cycle.
36Past due
0Due in 7 days
12Done
71This month
19No sign-off tracked
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Sun
Mon
Tue
Wed
Thu
Fri
Sat
28
29
30
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4
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14
15
Asset Allocation & Drift (pack — 6 tabs)
Portfolio Dashboard (pack — 6 tabs)
Investor Relations — report pack
A/P cycle — office bills
Insurance register refreshed
A/P cycle — Northwind Coffee bills
Asset Values & Valuation — report pack
Compliance & Governance — report pack
Credit & Loans — report pack
Financial Statements — report pack
Operations — report pack
Private Markets — report pack
Public Equity — report pack
Real Estate Development — report pack
Real Estate Operations — report pack
Report Card — report pack
Risk Management — report pack
Tax — report pack
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25
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Everything due in October 2025
01 Oct
Wednesday
Past
JPCL
Download every bank, brokerage & credit-card statement AND the full month of transactions. The account list and ending balances are on the "Accounts" tab of the Excel export. This is the starting point for the whole close.
JPCL
Market the renewals that fall in the next quarter.
02 Oct
Thursday
Past
JPCL
Categorize every downloaded transaction to the correct GL account / location.
JPCL
Book the journal entries and inter-account transfers the categorized activity implies.
JPCL
Done alongside the journal entries. N/A for now — the family office reports on a cash basis.
03 Oct
Friday
Past
JPCL
Handled in the separate A/P workflow (runs 2×/month) — confirm the month’s invoices are recorded.
JPCL
Book new investments and PE/VC capital calls & distributions surfaced by the wire review; confirm entered correctly into QuickBooks.
JPCL
Book rental income from properties; confirm entered correctly into QuickBooks.
JPCL
Review and reconcile every outgoing payment against the Wire Log — confirm nothing was missed (new investments, capital calls, large transfers) and each is entered correctly into QuickBooks.
JPCL
Blocked — weekly cash checklist: checklist not started for week ending 2025-10-03
06 Oct
Monday
Past
JPCL
From the brokerage statements, record dividends, interest and realized gains/losses — double-checked against Lakeside Advisors data. Confirm entered into QuickBooks.
JPCL
Record payroll & payroll taxes — import the journal entries from Paylocity.
JPCL
Record legal / accounting / consulting fees; confirm entered correctly into QuickBooks.
JP
Post and classify the week’s Weekly Cash Activity across every bank, credit-card and brokerage account.
JP
Log every outgoing wire and clear the unmatched exceptions both ways.
07 Oct
Tuesday
Past
JPCL
Tie every custodian / brokerage statement to the general ledger.
JPCL
Reconcile intercompany balances between entities so both sides agree, and confirm they match our intercompany log.
JPCL
CFO reviews & approves the journal entries — done at the same time as reviewing the other transaction types above.
JPCL
Update public-security market values across custodians to month-end prices.
JPCL
TBD for now — real estate / illiquid valuation process still to be defined.
08 Oct
Wednesday
Past
JPCL
Produce and review the consolidated trial balance — the CFO’s review of the closed books before the finalized QB reports are pulled.
JPCL
Once all activity above is recorded and reviewed, tie every account’s ending balance to the GL in the Reconciliation Center. Stays open until every account is verified & reconciled — the tie-out that everything for the month was captured.
JPCL
Consolidate and report sweep balances. Marked N/A.
JPCL
N/A for now — the family office reports on a cash basis.
09 Oct
Thursday
Past
JPCL
ONLY after the CFO has reviewed everything: pull the finalized QB Desktop exports (P&L / Balance Sheet by Location, monthly P&L / BS, Transaction Detail) on the QB Financial Reports page — the step right before producing the statements.
JPCL
Assemble the consolidated financial statements from the finalized QB reports.
CL
Recompute NAV once every investment and financial input is final.
10 Oct
Friday
Past
CL
Review period-over-period P&L and balance-sheet variances for reasonableness.
CL
Distribute the final reporting package to stakeholders and archive the close binder.
CL
Generate the finalized Asset Allocation report from the closed numbers.
CL
Generate the finalized Portfolio Dashboard from the closed numbers.
CLMH
Final management review and approval of the closed month.
JPCL
Blocked — bank recs reconciled: 0/0 accounts reconciled
JPCL
Blocked — weekly cash checklist: checklist not started for week ending 2025-10-10
CL
Maple Court, Birch Lane; occupancy and the Birch Lane draw schedule.
12 Oct
Sunday
Past
CLMH
Blocked — monthly close complete: close not started for 2025-10
13 Oct
Monday
Past
JP
Post and classify the week’s Weekly Cash Activity across every bank, credit-card and brokerage account.
JP
Log every outgoing wire and clear the unmatched exceptions both ways.
15 Oct
Wednesday
Past
CLMH
Blocked — monthly close complete: close not started for 2025-10
CLMH
Blocked — monthly close complete: close not started for 2025-10
CLMH
Quarterly pack of 5 reports (4 generate today). Marked issued on the Report Center, not here.
JPCLMH
Cycle checkpoint. Jordan prepares; Casey and Morgan each sign their own column.
JP
Premiums and renewal dates checked on the same pass as the bills that pay them.
JPCLMH
Same rail, same approvers, separate book.
CLMH
Monthly pack of 6 reports (6 generate today). Marked issued on the Report Center, not here.
JPCL
Quarterly pack of 8 reports (3 generate today). Marked issued on the Report Center, not here.
JPCL
Monthly pack of 7 reports (4 generate today). Marked issued on the Report Center, not here.
JPCL
Monthly pack of 9 reports (8 generate today). Marked issued on the Report Center, not here.
JPCL
Monthly pack of 12 reports (4 generate today). Marked issued on the Report Center, not here.
CLMH
Quarterly pack of 7 reports (7 generate today). Marked issued on the Report Center, not here.
CLMH
Monthly pack of 12 reports (8 generate today). Marked issued on the Report Center, not here.
CLMH
Monthly pack of 7 reports (7 generate today). Marked issued on the Report Center, not here.
CLMH
Monthly pack of 23 reports (23 generate today). Marked issued on the Report Center, not here.
CLMH
Quarterly pack of 19 reports (19 generate today). Marked issued on the Report Center, not here.
CLMH
Quarterly pack of 10 reports (9 generate today). Marked issued on the Report Center, not here.
JPCL
Quarterly pack of 15 reports (11 generate today). Marked issued on the Report Center, not here.
17 Oct
Friday
Past
JPCL
Blocked — weekly cash checklist: checklist not started for week ending 2025-10-17
20 Oct
Monday
Past
JP
Post and classify the week’s Weekly Cash Activity across every bank, credit-card and brokerage account.
JP
Log every outgoing wire and clear the unmatched exceptions both ways.
JP
MyTax Illinois, account 4471-0088. Generated from Toast, Paylocity and QBO.
JP
tax.localgov.org. Carries the catering disclosure — signed contracts only.
24 Oct
Friday
Past
JPCL
Blocked — weekly cash checklist: checklist not started for week ending 2025-10-24
27 Oct
Monday
Past
JP
Post and classify the week’s Weekly Cash Activity across every bank, credit-card and brokerage account.
JP
Log every outgoing wire and clear the unmatched exceptions both ways.
31 Oct
Friday
Past
JPCL
Blocked — weekly cash checklist: checklist not started for week ending 2025-10-31
JPCLMH
Cycle checkpoint. Jordan prepares; Casey and Morgan each sign their own column.
JP
Premiums and renewal dates checked on the same pass as the bills that pay them.
JPCLMH
Same rail, same approvers, separate book.
JPCL
Bank and card recs, undeposited cash ageing, ADP clearing swept to zero.
JP
Giving and tuition entries reconciled for the month.
“No sign-off tracked” marks a real recurring duty the platform has no completion record for — the weekly cash run, the A/P cycle checkpoints, the Northwind Coffee returns. It is not a missed task; it means nothing here can prove it either way. Close steps, reporting deliverables and the dated feed all carry real state.
Added duties: Insurance renewal review (90 days out) · Monthly call with Cedar Ridge Management
— remove one from the Report Calendar.